FET Senior Management Team

Terms of Reference of LOETB's FET Senior Management Team (SMT)

Role:

The role of the FET SMT is to oversee the planning, co-ordination, quality, development and improvement of all aspects of the further education and training provision of LOETB. It protects, maintains, and develops the standards of education and training programmes and related activities. In doing so, the FET SMT is ensuring, as far as possible, that all learners receive a consistent learning experience.

Membership:

Chair:              FET Director

Secretary:       To be appointed by FET Director

Members:       Quality Assurance Manager, Further Education Manager, Training Manager

 

Accountable to:        

LOETB Chief Executive

 

Schedule of meetings:

  • The FET SMT will meet monthly
  • The meeting agenda and supporting documentation must be circulated to members at least one week in advance of a scheduled meeting
  • Meeting outcomes are recorded and circulated in draft form within 2 weeks of a meeting
  • The minutes of meetings are approved at the beginning of the subsequent meeting of the FET SMT

In some cases, at the discretion of the Chair, an incorporeal meeting of the FET SMT may be held where reports can be circulated virtually and accepted by the FET SMT without the FET SMT having to meet.

 

Responsibilities:

The Chief Executive (CE) has delegated certain governance responsibilities to the FET Director as detailed below.

The FET SMT will support the FET Director in carrying out the following duties:

Governance and Leadership Responsibilities

  • Drive the reform of FET provision in line with national policy
  • Develop, maintain and manage the QA function of LOETB
  • Oversee the planning, co-ordination, quality, development and improvement of all aspects of the further education and training service
  • Protect, maintain and develop the standards of further education and training provision

Quality Provision Responsibilities

  • Approving the FET quality assurance policies and procedures of the ETB as recommended by the QA Forum and the FET Forum

Programme Responsibilities

  • Recommending proposals, as appropriate, for the development of new programmes that are consistent with the mission and strategy of the ETB, as recommended by the Programme Governance Board and the FET Forum
  • Approving programme documentation prior to its submission to the awarding body for validation, as recommended by the Programme Governance Board and the FET Forum
  • Making recommendations for the establishment of appropriate structures to support new or existing programmes
  • Making recommendations for staff development where it is necessary or desirable for the improved delivery or development of programmes

Monitoring and Review Responsibilities

  • Noting the annual schedule of reviews submitted by the QA Forum and the FET Forum
  • Approving programme and organisational review documentation prior to its submission to the awarding body
  • Receiving reports from the QA Forum of progress against action plans arising from quality reviews
  • Receiving observations arising from programme feedback reports and other internal and external stakeholder reports, as appropriate

Assessment Responsibilities

  • Ratifying the agreement of persons to act as External Authenticators and External Examiners as proposed by the QA Department
  • Noting assessment reports received by the QA Department and confirming they are in line with agreed assessment processes and procedures
  • Ratifying assessment results and final results presented by the QA Officer prior to their submission to the awarding body for the purposes of certification

Apprenticeship-specific Responsibilities

The FET SMT will reserve a section of its agenda to fulfil the role of “Apprenticeship” FET Quality Council. In doing so, it undertakes the following responsibilities:

  • Considering reports from the Consortium Steering Group established by the Apprenticeship Council on matters affecting apprenticeship programmes
  • Considering proposals from the National (Apprenticeship) Programme Board and from the Consortium Steering Group for new partnerships and for new members of partnerships
  • Ensuring that the proposals received from the National (Apprenticeship) Programme Board and from the Consortium Steering Group for new partnerships conform to the requirements of the programme and that suitable Memorandums of Agreement are in place
  • Fulfilling any reporting requirements to external authorities on apprenticeship activities
  • Receiving named annual and biannual reports from the National (Apprenticeship) Programme Board

Operational Matters:

  • Agreeing its operating procedures
  • Establishing sub-units of governance, as required, and delegating responsibilities to those groups through defined terms of reference
  • Establishing ad-hoc working groups to assist it in fulfilling its functions
  • Receiving recommendations from sub-units of governance on specified matters to inform its functions
  • Receiving annual reports from sub-units of governance on their activities
  • Providing a FET SMT Annual Report to the CE, identifying key decisions and actions taken by the FET SMT and making any recommendations to the CE, as appropriate
  • Participating in the review of its terms of reference and formally making recommendations to the CE for amendments and additions, if required
  • Reviewing the outcomes of reviews of terms of reference by its sub-groups and making recommendations to the CE as appropriate
  • Exercising any other functions, which may be formally delegated to it by the CE
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