FET Quality Assurance Forum

Terms of Reference of LOETB FET QA Forum


The purpose of the FET QA Forum is to oversee the development of FET QA policies and procedures in LOETB. This includes the establishment of new policies/procedures and the ongoing review of existing FET QA policies and procedures.


The membership of the FET QA Forum is designed to enable LOETB management and external stakeholders to collectively contribute to the development and quality of the LOETB’s Further Education and Training provision.

Chair: The FET QA Forum has significant responsibilities. The Chair will be a member of the QA Department.

Secretary: The Secretary will be appointed by the FET SMT and the members of QA Policy Development & Review Groups.

Ordinary Members:

Three members of the Quality Assurance Department

A Representative from each LOETB FET Centre

Accountable to:                    

LOETB FET Senior Management Team

Schedule of Meetings:

  • The FET QA Forum will meet at least 3 times a year.
  • In order for a quorum to be established, 50% of members + 1 additional member must be in attendance
  • The meeting agenda and supporting documentation must be circulated to members at least one week in advance of a scheduled meeting
  • Decisions are made by consensus or by the exercise of a vote if necessary; the Chair has the deciding vote in the event of a split decision
  • Meeting outcomes are recorded and circulated in draft form within 2 weeks of a meeting
  • The minutes of meetings are approved at the beginning of the subsequent meeting of the FET QA Forum
  • Confirmed minutes are submitted for noting to the next meeting of the FET SMT
  • In some cases, at the discretion of the Chair, an incorporeal meeting of the FET QA Forum may be held where reports can be circulated virtually and accepted by members without the FET QA Forum having to meet.

Policy Responsibilities:

  • Reviewing proposals for the development of new policies and procedures and making recommendations to the FET SMT
  • Appointing the QA Policy Development & Review Group to develop draft policy documentation and identifying the expertise required for its membership
  • Reviewing proposals for the provision of new QA policies and procedures and making recommendations to the FET SMT
  • Making recommendations to the FET SMT for the establishment of appropriate structures to support new or existing provision.

Monitoring and Review Responsibilities:

  • Reviewing feedback reports on existing policies and making recommendations, including staff development and learner support requirements, to the FET SMT
  • Implementing minor modifications and additions to policies/procedures recommended as a result of policy reviews, where these do not affect module outcomes
  • Submitting modified policy documentation to the FET SMT
  • Receiving reports of progress against action plans arising from policy/procedure reviews and reporting issues arising to the FET SMT



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